Position Overview

Why work here for your summer position?

• Transferable Skills: Develop valuable skills in project management, leadership, and organizational abilities applicable across various career paths.
• Mentorship and Professional Development: Benefit from structured mentorship and professional development opportunities tailored to support your growth and career goals.
• Networking Opportunities: Connect with community leaders, industry professionals, and a diverse volunteer community to build lasting professional relationships.
• Volunteer Management: Gain practical, hands-on experience using volunteer management systems and databases.
• Nonprofit Operations: Understand the inner workings of nonprofit organizational processes and compliance requirements.
• Communication Skills: Strengthen interpersonal and professional communication abilities through meaningful engagement with stakeholders.
• Conflict Resolution: Learn effective strategies for addressing and resolving conflicts professionally.
• Project & Event Coordination: Develop competencies in planning and executing volunteer-related events and activities.

Mindset

• Mission-Driven: Strong commitment to Habitat for Humanity’s mission and values, with a passion for community service.
• Collaboration: Build and maintain positive relationships across teams and with volunteers to ensure alignment and inclusivity.
• Adaptability: Thrive in a dynamic environment, managing competing priorities and evolving needs with flexibility.
• Attention to Detail: Ensure accuracy in data tracking, program materials, and communications.
• Proactive Problem-Solver: Anticipate challenges and implement creative and effective solutions.
• Accountability: Take responsibility for program outcomes and decisions, ensuring organizational objectives are met.
• Confidentiality: Handle sensitive information with discretion and uphold the integrity of organizational and stakeholder data.

Key Responsibilities

• Program Creation: Develop a structured volunteer program aligning with Habitat Canada standards; create foundational documents, volunteer handbooks, policies, and workflows.
• Recruitment & Scheduling: Serve as the primary contact for volunteers; coordinate recruitment, screening, onboarding, and manage volunteer scheduling across builds, ReStore operations, and events.

• Material Development: Create onboarding and training materials, including general orientation, mandatory training modules, and supervision guides for managers.
• Implementation: Conduct onboarding and training sessions ensuring volunteers clearly understand their roles and responsibilities.

• Data Systems: Implement and manage volunteer tracking databases, maintaining confidentiality and accuracy of volunteer records and documentation.
• Compliance: Ensure accurate record-keeping aligned with national volunteer management guidelines.

• Communication & Recognition: Develop and execute volunteer recognition strategies, including planning appreciation events to foster engagement and retention.
• Conflict Resolution: Address volunteer inquiries and resolve conflicts professionally and effectively.

• Role Development: Collaborate closely with internal departments, particularly ReStore managers, to design meaningful volunteer roles aligned with organizational priorities.
• Supervision Training: Develop volunteer supervision and training modules specifically tailored for managers and front-line staff.

• Performance Review: Evaluate program effectiveness through regular data analysis, reporting insights, and identifying opportunities for improvement.
• Recommendations: Provide strategic recommendations for sustaining and enhancing volunteer engagement beyond the summer period.

Skills 

• Organizational Skills: Ability to structure and manage new program initiatives effectively, balancing multiple tasks and deadlines.
• Communication & Conflict Resolution: Strong verbal and written communication skills, including effective conflict resolution.
• Database Management: Comfortable managing volunteer data accurately and confidentially.
• Microsoft Office Suite: Proficiency in Word, Excel, PowerPoint, and Outlook.
• Event Coordination: Experience or capability in planning and executing volunteer-related events.
• Technology Proficiency: Comfortable learning and utilizing volunteer management systems, video conferencing, and shared workspace tools like Microsoft Teams.

Experience & Education

• Current post-secondary student, preferably in community development, volunteer management, social sciences, or related fields.
• Previous experience coordinating or participating in volunteer activities strongly preferred.
• Demonstrated experience in organizing community events or team activities.
• Willingness to obtain basic First Aid/CPR certification.
• Valid Driver’s License preferred with a clean driving abstract.
• Ability to provide a satisfactory Criminal Record and Vulnerable Sector Check.

Work Conditions

• Full-time summer position, typically during standard office hours.
• Flexibility required for occasional evening or weekend events.
• Position can be performed remotely or from the Habitat for Humanity Saskatchewan Provincial Office.